CANADIAN NATIONAL

P.O. BOX 98

SARNIA, ONTARIO

N7T 7H8

PHONE 519-339-1227

FAX 519-339-1285

01 APRIL 08, 1998

"SAFETY IS PART OF YOUR FAMILY TREAT IT WITH CARE"

SARNIA

INTERFUNCTIONAL

SAFETY & HEALTH

COMMITTEE

MINUTES OF REGULAR MEETING

HELD WEDNESDAY APRIL 08, 1998

ORDER OF BUSINESS

01 DATE

02 CALL TO ORDER

03 JOB BRIEFING

04 ATTENDANCE ROLL CALL

05 OPENING STATEMENT CHAIRPERSON

06 READING OF PREVIOUS MINUTES

07 OLD BUSINESS

08 NEW BUSINESS

09 SAFETY SLOGAN

10 GENERAL DISCUSSION

11 3903’S

12 3239’S

13 DERAILMENT ACTION PLAN

14 INJURY ACTION PLAN

15 PERSONAL INJURY CHART

16 AUDIT TEAMS REPORTS ACTION PLAN

17 SAFETY RULE OF THE MONTH

18 EMPLOYEE OF THE MONTH

19 ASSIGNING OF TASKS

20 LOCATION OF NEXT MEETING

21 CHAIRPERSONS ADDRESS

22 MEETING ADJOURNED

02 CALL TO ORDER

CHAIRPERSON STEVE HICKEN CALLED THE MEETING TO ORDER AT 0900 HRS

03 JOB BRIEFING DEAN SCARROW ADDRESSED THE COMMITTEE MEMBERS AND GUESTS AND REVIEWED THE ALARM SYSTEM, FIRE EXITS, LOCATION OF FIRE EXTINGUISHERS AND EMERGENCY ASSEMBLY AREAS. EMERGENCY ASSISTANCE IS AVAILABLE CALL 911 ON AVAILABLE CELL PHONES A NUMBER ON HAND. FIRST AIDER STEVE HICKEN.

04 ATTENDANCE MEMBERS

05 OPENING STATEMENT

CHAIRPERSON STEVE HICKEN ADDRESSED THE COMMITTEE INTRODUCING GINO QUELLETTE FACILITY MAINTENANCE AND WELCOMED GINO TO THE COMMITTEE AS A NEW MEMBER.

STEVE HICKEN ALSO SUBMITTED TO THE MEMBERS AND GUESTS THE AGENDA TO BE FOLLOWED FOR THE MEETING.

06 READING OF PREVIOUS MINUTES OF MEETING HELD MARCH 11, 1998

ACCEPTED AS READ,

ACCEPTED: DEAN SCARROW

SECONDED: LARRY LaFOND

07 OLD BUSINESS

02/02/98 VIDEO IS UNDER PRODUCTION AND WILL BE PRODUCED BY LAMBTON COLLEGE STUDENTS. DEAN SCARROW IS COORDINATING THIS EFFORT AND PRODUCTION STARTS THURSDAY FEBRUARY 12, 1998.

ON COMPLETION OF VIDEO ALL EMPLOYEE’S WILL HAVE THE OPPORTUNITY TO VIEW THE VIDEO AND RECEIVE INSTRUCTIONS ON THE EVACUATION MANUAL.

A RESIDENT EXPERT SHOULD ACCOMPANY WHEN FILMING.

98/04/08 DEAN SCARROW REPORTED FILMING COMPLETE COMMITTEE MEMBERS TO REVIEW DRAFT OF FILM AND MAKE RECOMMENDATIONS.

PENDING ETC 98/05/01

03/02/97 SLAG ON SWITCHING LEADS DISCUSSED BY THE COMMITTEE STEVE HICKEN ADVISED THE COMMITTEE THE UNDERCUTTING PROGRAM IS SCHEDULED FOR APRIL 1998 AND SHOULD BE COMPLETED MAY 1998. STEVE HICKEN ALSO ADVISED THE COMMITTEE A FINE BALLAST WILL BE APPLIED AS TOP DRESSING WHICH SHOULD RESOLVE THIS ISSUE.

98/03/11 STEVE HICKEN ADVISED THE COMMITTEE 5/8 AND 3/4 FINE WASH BALLAST WILL BE APPLIED.

98/04/08 STEVE HICKEN ADVISED THE COMMITTEE PROJECT WILL BEGIN ON THE WESTBOUND LEAD APRIL 20, 1988.

PENDING ETC 98/04/20

05/12/97 WASHROOM "C" YARD HEATER IN ROVER OFFICE WASHROOM NOT OPERATING. GORD ROY TO HANDLE.

COMPLETE 98/03/10 GORD ROY

09/02/98 SARNIA EVACUATION PROCEDURES. THE COMMITTEE CONCLUDED A SIGN IN BOOK FOR VISITORS WILL BE PLACED ON THE MAIN FLOOR AT THE CARLOAD OFFICE SECTION. CONTRACTORS WILL BE RESPONSIBLE TO ENSURE THEIR EMPLOYEE’S COMPLY WITH ALL CN REGULATIONS WHILE ON PROPERTY.

THE COMMITTEE CONCLUDED A RELEASE OF LIABILITY FORM MUST BE SIGNED BY THE CONTRACTORS WHICH WILL BE APPLICABLE FOR ONE YEAR, ELIMINATING THE NEED FOR CONSTANT VISITORS SUCH AS TRAX, TO SIGN THE REGISTER IN/OUT BOOK.

CONTRACTORS ARE RESPONSIBLE AT TIME OF EVACUATION TO RESPOND WITH INFORMATION AS TO THE NUMBER OF EMPLOYEE’S ON CN PROPERTY.

CONTRACTORS WILL BE SUBJECT TO VIDEO AND WILL RECEIVE A POCKET CARD ILLUSTRATING PROCEDURES AND REPORTING LOCATIONS.

98/03/11 VIDEO, AND POCKET CARDS DISCUSSED.

CONTRACTORS TO SUPPLY OWN REFLECTORIZED CLOTHING.

COMMITTEE RECOMMENDED SIGNS STATING POLICY REGARDING REFLECTORIZED CLOTHING ETC. BE INSTALLED AT VARIOUS LOCATIONS, LARRY LaFOND AND JOHN DAVIS TO ARRANGE.

98/04/08 LARRY LAFOND REPORTED SIGNS COMPLETED AND TO BE INSTALLED.

LARRY LAFOND REPORTED REGISTER BOOK AT YARD OFFICE COMPLETED. THE COMMITTEE AGREED TO HAVE BOOK INSTALLED ASAP. THE REGISTER BOOK SHOULD HAVE A LAMINATED INSTRUCTION SHEET (FORM LETTER) ATTACHED. THE COMMITTEE DISCUSSED THE NEED TO HAVE CONTRACTORS VISITORS SIGN THE REGISTER BOOK. THE REGISTER BOOK WOULD BE THE RESPONSIBILITY OF THE SENIOR CLERK.

PENDING ETC 98/04/05

13/02/98 RADIOS THE COMMITTEE DISCUSSED THE SHORTAGES OF RADIOS FOR NEW EMPLOYEE TRAINEE’S IN TRANSPORTATION. THE COMMITTEE EXPRESSED CONCERNS THAT ALL TRAINEE’S SHOULD BE EQUIPPED WITH RADIOS WHILE TRAINING.

98/03/11 BOB LEONARD AND DOUG MacKENZIE WILL COORDINATE AND CONTACT WINNIPEG RADIO REPAIR SHOP TO DETERMINE IF REPAIR TIME CAN BE REDUCED.

PAUL McCALLUM TO ASSIST IN RADIO INVENTORY CONTROL.

98/04/08 PAUL McCALLUM REPORTED 185 FORMS SENT OUT 95 COMPLETED FORMS HAVE BEEN RETURNED. COMMITTEE CONCLUDED 165 PERSONAL RADIOS HAVE BEEN DISTRIBUTED TO TRANSPORTATION EMPLOYEE’S.

PAUL McCALLUM REPORTED 13 TRAINEE’S NEED RADIOS.

COMMITTEE DISCUSSED AT CROSS REFERENCE FILING SYSTEM INVENTORY CONTROL.

COMMITTEE RECOMMENDED A BULLETIN BE POSTED FOR COMPLIANCE WITH RADIO FORM.

DOUG MacKENZIE AND PAUL McCALLUM TO ARRANGE FOR A CLONING CARD TO ASSIST IN EQUIPPING ALL SARNIA RADIOS WITH SARNIA YARD CHANNELS.

COMMITTEE RECOMMENDED SENDING PAUL McCALLUM TO TORONTO TO ATTEND A SPECIAL MEETING REGARDING RADIOS.

15/02/98 JOB AIDS J0 ZONE DEZ GLASS REPORTED TO THE COMMITTEE THE "J0" ZONE JOB AIDS WERE NEARLY COMPLETED AND REQUESTED IMPUT FROM ALL EMPLOYEE’S IN ORDER TO FINALIZE.

BRAIN TINO OFFERED ASSISTANCE.

98/03/11 JOB AIDS NOT TO BE INCLUDED IN SARNIA TERMINAL MANUAL BUT MADE AVAILABLE IN "A" YARD BULL PEN,

PENDING ETC 98/04/11

08 NEW BUSINESS

16/04/98 GARBAGE GLADWICH DRIVE. STEVE HICKEN REPORTED EXCESSIVE GARBAGE ALONG GLADWICH DRIVE REQUEST COMMITTEE AND CN POLICE MONITOR FOR VIOLATIONS.

17/04/98 VEHICLE SPEED IN YARD EMPLOYEE’S ARE REMINDED THAT VEHICLE SPEED THROUGHOUT SARNIA IS 40kms UNLESS OTHER WISE POSTED. COMMITTEE RECOMMENDED MORE AUDITS THROUGH OUT 24 HOUR PERIOD.

18/04/98 SURVEYS SUBMITTED TO DEBBIE LASENBY. DEBBIE LASENBY WILL COORDINATE AND PRESENT AT NEXT REGULAR MEETING.

COMMITTEE RECEIVED REPORTS THAT A NUMBER OF EMPLOYEE’S WERE DISCUSSING SURVEY ON PROPERTY.

19/04/98 LCS OPERATIONS COMMITTEE INFORMED LCS LOCOMOTIVES OPERATING BEYOND SPECIFIED LIMITS WHEN PLACED IN COUPLING MODE AND OR STOP MODE.

20/04/98 MARSHALING TRAIN 418 PIPE EMPTIES

21/04/98 TRACK L1 CLEAN UP TO BE INCLUDED IN GENERAL SPRING CLEAN UP BOB LEONARD AND STEVE HICKEN TO COORDINATE.

22/04/98 WINDSOCK "C" YARD TO BE REPLACED.

23/04/98 ROAD SIGNS GLADWICH DRIVE TO BE REPAIRED. STEVE HICKEN AND BOB LEONARD TO COORDINATE.

24/04/98 COMMITTEE TERMS OF REFERENCE TO BE SIGNED BY ALL AT THE NEXT REGULAR MEETING AND FORWARDED TO THE REGION.

09 SAFETY SLOGAN

"SAFETY IS PART OF YOUR FAMILY TREAT IT WITH CARE."

10 GENERAL DISCUSSION

NEGATIVE ATTITUDE AUDIT TEAMS EXPRESSED CONCERN THAT SOME TRANSPORTATION EMPLOYEE’S PRIORITY WAS ERD RATHER THAN SAFE WORK PROCEDURES. THE COMMITTEE AGREED TO FOLLOW UP AND ENDEAVOR TO ENSURE ALL EMPLOYEE’S PRIORITY WAS SAFETY.

JIM CLOW COMMITTEE TOO TRANSPORTATION DEPARTMENT ORIENTED AND WOULD APPRECIATE MORE FOCUS ON DIFFERENT DEPARTMENTS.

POLICY REGARDING HARD HATS DISCUSSED BY COMMITTEE.

NEW GARBAGE CANS HAVE BEEN INSTALL AT MacGREGOR AND A THE ADMINISTRATION BUILDING. A CLEAN ENVIRONMENT IS A SAFE ENVIRONMENT.

DEAN SCARROW REQUESTED A COPY OF ALL 3903 SUBMISSIONS FOR COMMITTEE REPORTS.

DEAN SCARROW SUBMITTED A TRAINEE SURVEY FORM COMMITTEE REVIEWED AND CONCLUDED MORE INFORMATION AS TO TRAINING PROGRAM WOULD BE REQUIRED.

DEZ GLASS SUBMITTED SAFETY OFFICER OF THE DAY PROPOSAL COMMITTEE DISCUSSED RECOMMENDATION AND CONCLUDED THE COMMITTEE PLUS THE COMMITTEE AUDIT TEAMS WERE SUFFICIENT.

STEVE HICKEN AGREED TO SUPPLY FOOTAGE BETWEEN A 31 SWITCH AND AUTOMATIC SWITCH AT MODELAND.

NOTICE N0: 9801 98/01/98 (att) HANDLING 89 FOOT CARS PARAGRAPHS 4 AND 5 DISCUSSED. COMMITTEE DISCUSSED THIS NOTICE AND REQUESTED FURTHER REVIEW OF MARSHALING OPTIONS OF TRAIN 418.

DEAN SCARROW SUBMITTED TO THE COMMITTEE DERAILMENT STATISTICS (att) AND THE COMMITTEE AGREED TO REVIEW QUARTERLY.

COMMITTEE DISCUSSED INVITING JOHN DAVIS TO OUR NEXT REGULAR MEETING.

IMPROVEMENTS TO ADMINISTRATION BUILDING DISCUSSED. GORD ROY REPORTED 90% COMPLETE BASED ON ORIGINAL REQUEST. COMMITTEE WAS INFORMED ALL REQUESTS SHOULD BE SENT TO GENO QUELLETTE WITH A COPY TO GORD ROY.

COMMITTEE TERMS OF REFERENCE REVIEWED AND ADOPTED DEBBIE LASENBY TO FINALIZE.

OPERATING BULLETIN N0: GLD 864 APRIL 1, 1998 PAGE 8 EFFICIENCY TESTING DISCUSSED. DOUG MacKENZIE ADDRESSED THE COMMITTEE AND HIGHLIGHTED THE PROCEDURES OUTLINED IN EFFICIENCY TESTING.

NEW EMPLOYEE’S TRANSPORTATION DEAN SCARROW REPORTED THESE NEW EMPLOYEE’S ARE BEING ASSISTED BY COMMITTEE MEMBERS.

AGENDA FOR MEETINGS STEVE HICKEN AND DEBBIE LASENBY INTRODUCED AN AGENDA FOR REGULAR MEETINGS. THE AGENDA WILL BE DISTRIBUTED TO ALL MEMBERS ONE WEEK PRIOR TO REGULAR MEETING AND MEMBERS ARE REQUESTED TO RESPOND WITH ITEMS FOR DISCUSSION PRIOR TO THE MEETING WITH COPIES TO THE RECORDER.

11 3903’3

3903’s MECHANICAL

INJURY BRUISED RIBS.

OCCURRENCE OPERATING GRINDER COMPRESSOR

COMMITTEE RECOMMENDATIONS COMMITTEE DISCUSSED THE TOOL DESIGN AND RECOMMENDED FORWARDING TO MONTREAL A PROPOSAL TO REVIEW THE POSSIBILITIES OF A NEW TOOL DESIGN.

3903’s ENGINEERING

NONE SUBMITTED

3903’s TRANSPORTATION

12 3239’s

PENDING

12 3239’s APRIL 98

13 DERAILMENT ACTION PLAN

REVIEWED BY COMMITTEE NO CONCLUSIONS AS TO A COMMON CAUSE DETERMINED. COMMITTEE MEMBERS AGREED TO BE MORE VISIBLE ON THE PROPERTY.

14 INJURY ACTION PLAN

REVIEWED BY COMMITTEE NO CONCLUSIONS AS TO A COMMON CAUSE DETERMINED.

15 PERSONAL INJURY CHART

TO BE DEVELOPED BY THE COMMITTEE.

16 AUDIT TEAMS REPORTS AND ACTION PLAN

REPORT 980408

TEAM 01

STEVE HICKEN OBJECTIVE GTW AUDIT DERAILS

JIM CLOW COMPLETED AUDIT HIGH RAIL MAIN TRACKS

PAUL McCALLUM HOBSON TUNNEL YARD, BUILDINGS INSPECTED

TEAM 02

GORD ROY INSPECT TRACKS C1TO C32, ST. CLAIR INDUSTRIAL SPUR

DOUG MacKENZIE OPERATING SPEEDS RULES 104, 112 ETC.

LARRY LaFOND AUDIT WAS SUCCESSFUL

TEAM 03

BOB LEONARD RANDOM AUDIT, COUPLING SPEEDS, SWITCHING PROCEDURES

DEAN SCARROW DERAILS LOCK AT OLD SHOP BUILDING

RAY McCARTHY .

ACTION FOR NEXT MEETING MAY 98

TEAM 01

GENO QUELLETTE RIP TRACK INSPECTION

STEVE HICKEN REVIEW GRINDER CASTING COMPRESSOR

JIM CLOW

PAUL McCALLUM

TEAM 02

GORD ROY ST. CLAIR INDUSTRIAL SPUR

DOUG MacKENZIE OPERATING SPEEDS RULES 104, 112 ETC.

LARRY LaFOND

TEAM 03

BOB LEONARD E0 ZONE AND FO ZONE

DEAN SCARROW SWITCHING PROCEDURES GATES WARNING

RAY McCARTHY DEVICES RULE 104, 112 ETC.

17 SAFETY RULE OF THE MONTH

SUBMITTED BY MEMBER LARRY LaFOND

CANADIAN RAIL OPERATING RULE PAGE 56

RULE 104. (k) A train or engine must not foul a track a track until the switches connected with the movement are properly lined, or in case of semi-automatic or spring switches, the conflicting route is seen or known to be clear.

RULE 115 SPECIAL INSTRUCTIONS ITEM 2 PG 66

2. When making a backup movement with an engine consist and visibility is restricted, a member of the crew must be on the leading locomotive in the direction of the movement and in position from which signals necessary to the movement can be properly given, unless the route is seen or known to be clear.

SAFETY RULE OF THE MONTH MAY 1998 MEMBER IN CHARGE JIM CLOW.

18 EMPLOYEE’S OF THE MONTH

MORRIS VERVET ENG REPORTED 3 BROKEN RAILS.

BARRY SHORTT TRANS SWITCH LOCKS FOR OIL SIDING.

LENNY BRIGHT HONORABLE MENTION

19 TASKS ASSIGNED MEMBERS

MINUTES OF MEETING DEZ GLASS

MEETING ROOM CEP HALL LARRY LaFOND

SAFETY SLOGAN DEBBIE LASENBY

SAFETY RULE JIM CLOW

SAFETY BOOKS ALL LOCATIONS DEZ GLASS JIM CLOW

AUDIT TEAMS AS ASSIGNED

20 NEXT REGULAR MEETING

NEXT REGULAR MEETING WILL BE HELD MAY 13, 1998 AT 0900hrs. C.E.P. HALL INDIAN AND DEVINE STREET.

21 CHAIRPERSONS ADDRESS

STEVE HICKEN EXPRESSED APPRECIATION FOR ALL MEMBERS AND GUESS THAT HAVE PARTICIPATED IN THE SAFE AND PRODUCTIVE OPERATION OF SARNIA TERMINAL IN THE PAST MONTH.

GORD ROY INFORMED THE COMMITTEE THAT THEIR EFFORTS WERE POSITIVE AND 1998 STATISTICS ARE IMPROVING.

22 MEETING ADJOURNED

MEETING ADJOURNED AT 1600 HRS.

................................................................ ......................................................................

STEVE HICKEN DEBBIE LASENBY

CHAIRPERSON CO-CHAIRPERSON

RECORDER

D. O. GLASS

TERMS

ETC ESTIMATED TIME OF COMPLETION

ERD EARLY RELEASE FROM DUTY

OLD BUSINESS OUTSTANDING/COMPLETED

MAILING LIST

NOTE: PLEASE BE ADVISED MINUTES AVAILABLE ON BULLETIN BOARD E-MAIL SARNIA SI&HSC MINUTES

SIS&HC NOTICE BOOKS

ADMINISTRATION BUILDING 2ND FLOOR, ADMINISTRATION BUILDING BULL PEN TRANSPORTATION, ADMINISTRATION BUILDING 1ST FLOOR CARLOAD, ADMINISTRATION BUILDING ASSISTANT SUPERINTENDENT GYM OFFICE, ADMINISTRATION BUILDING YARD COORDINATOR TOWER, ADMINISTRATION BUILDING BASEMENT LUNCH ROOM, ADMINISTRATION BUILDING CARMAN’S LUNCH ROOM., DIESEL SHOP, REPAIR TRACK, ENGINEERING REPORTING AREA, WYOMING ENG, WATFORD ENG, KOMOKA, LONDON EAST ENG, LONDON EAST TRANSPORTATION, LONDON EAST ASST SUPT, MacMILLAN YARD BULL PEN.

SIS&HC MEMBERS

JIM CLOW MECH CAW, LARRY LAFOND ENGR BLE, PAUL McCALLUM ENGR/CNDR UTU, DEBBIE LASENBY CSC CAW, BOB LEONARD MECH SUPR,, STEVE HICKEN ENG SPRV, GENO QUELLETTE FACILITY MAINT, MIKE HOWIE ENG BMWE, DOUG MacKENZIE SPRV TRANS,

SIS&HC REGULAR GUESTS

BILL PENNY OFFICER CN POLICE, GORD ROY SPRV ENG, JOHN FERGUSON SPRV MECH

TRANSPORTATION SARNIA

THOMAS S. C. SUPT, DOUG MacKENZIE PRO PLAN, RAY McARTHY ASST SUPT, NORM DAVIES ASST SUPT, DAN THOMPSON ASST SUPT, KELLY STEWART ASST SUPT, PHILL BROWNLEE GYM, TRAVIS GLASS GYM, JAMMIE WALLIS GYM, PETER DUFAULT GYM, BRENT ARMSTRONG GYM, ROB POWNELL GYM, JERRY LISMORE,

MECHANICAL SARNIA

BOB LEONARD SPRV, JOHN FERGUSON SPRV, JOHN DAVIS SPRV, ROSS BISHOP LEAD HAND REPAIR TRACK, LEAD HAND SAFETY BOOK ADMINI BUILD

ENGINEERING SARNIA

GORD ROY SPRV, STEVE HICKEN SPRV, MIKE HOWIE TRK MAIN BMWE, GENO QUELLETTE FAC MAIN,

ADMINISTRATION SARNIA

TRESSA EDWARDS MARKETING,

UNION REPS SARNIA ALTERNATES

ERNIE ATCHISON ENGR BLE, JIM CLOW CAW, DEBBIE LASENBY CAW, MIKE HOWIE BMWE, DAVE McKEWEN ENGR BLE, PAUL VICKERS BLE ENGR BLE, JIM ROBBINS ENGR/CNDR UTU, PAUL McCALLUM ENGR/CNDR UTU., DAVE CARROTHERS CNDR UTU, STAN CHODKIEWICZ CNDR UTU,

REGULAR GUEST SIS&HC

GORD ROY SPRV ENG, BILL PENNY OFFICER CN POLICE

DISTRICT GLD TORONTO

T. R. TERRY McMANAMAN DISTRICT MANAGER GLR,. T. M. TY GIBBSON ,